Administrative Rules and Manual of the Supreme Secondary Learner Government

This Resolution shall be known and cited as the "Administrative Rules and Manual of the Supreme Secondary Learner Government of Dr. Santiago Dakudao Sr. National High School," hereinafter the "ARMS."

The ARMS implements the SSLG Constitution and By-Laws (CBL). It harmonizes decision-making and ensures all acts are consistent with the CBL and issuances of the Department of Education.

The ARMS applies to all elected officers, appointed personnel, and deputized learners. It governs:

• (a) all internal bodies and proceedings of the SSLG; and
• (b) the conduct of the SSLG in relation to the Learner Government Coordinating Council, the Learner Government Commission on Elections and Appointments, Homeroom Class Organizations, and registered clubs and organizations.

No provision of the ARMS authorizes an act the CBL prohibits, restricts a right the CBL guarantees, or grants an authority the CBL does not vest.

Terms defined in the CBL have the same meaning in this Resolution, unless a specific provision requires otherwise. Additional terms are defined in the chapters where they appear.

The ARMS shall be interpreted in harmony with the CBL and relevant DepEd issuances. Ambiguity shall be resolved to promote transparency, accountability, and continuity.

The following hierarchy governs all governance instruments of the SSLG:

• (a) issuances of the Department of Education;
• (b) the CBL; and
• (c) this Resolution.

A provision inconsistent with a higher authority is void to the extent of the inconsistency.

• (a) Constitutional Supremacy. No internal rule shall amend, contradict, or override the CBL.
• (b) Implied Incidental Powers. The SSLG may adopt rules reasonably necessary to carry out its express powers.
• (c) Implementation, Not Legislation. Internal rules implement the CBL. They shall not create new substantive powers or establish offices not contemplated by the CBL.
• (d) Non-Restriction of Rights. No internal rule shall restrict a right guaranteed to learners under the CBL.
• (e) Harmonization. Where a provision can be interpreted consistently with the CBL, that interpretation shall be adopted.
• (f) Separability. If any provision is found inconsistent with the CBL, it shall be severed and the remaining provisions shall continue in force.

This Chapter defines the institutional identity and general administrative framework of the SSLG. It applies to all officers, personnel, and bodies of the SSLG.

The SSLG is the highest governing body of the learners of Dr. Santiago Dakudao Sr. National High School. It represents the learner body, promotes learner welfare, and partners with the school administration in institutional development.

The SSLG derives its authority from the learner body. It shall exercise this authority in accordance with the CBL, this Resolution, and applicable DepEd issuances. No officer shall exercise authority beyond that granted or necessarily implied by the CBL. (Article IV, Section 3, CBL)

The SSLG is autonomous in its governance. No external person or entity shall direct, control, or unduly influence its administrative decisions except as provided by the CBL and applicable DepEd issuances. (Article IV, Section 3, CBL)

The SSLG shall remain non-partisan and non-sectarian. No officer shall use the office to advance the interests of any political party, religious denomination, or commercial entity. (Article IV, Section 12, CBL)

The SSLG Administration consists of all elected officers and appointed personnel.

The SSLG Year begins upon the closing of the preceding school year and ends upon the closing of the current school year. It coincides with the official school year as defined by DepEd. (Article IX, Section 3, CBL)

Subject to the approval of the School Head, the SSLG shall maintain an office to be known as the Learner Government Center. It shall serve as the principal venue for administrative operations, official meetings, and the custody of official documents.

The SSLG shall adopt an official seal, colors, and motto. These symbols shall be used exclusively for official purposes. No person shall use them for unofficial, personal, or commercial purposes.

The SSLG is a continuing institution. Its obligations, pending matters, and records survive the expiration of a term, a vacancy, or a transition between administrations.

English and Filipino shall be used in all official proceedings, records, and communications. The local language may be used for wider dissemination.

The President, or a designated representative, represents the learners in all official functions, including the School Governing Council and all activities where the SSLG is to participate. (Article IV, Section 7.5; Article X, Section 1.2, CBL)

All officers and appointed personnel shall uphold the DepEd Core Values of Maka-Diyos, Makatao, Makakalikasan, and Makabansa. They shall maintain accountability, integrity, and public trust. A breach of these standards is subject to discipline under Chapter 12. (Article XIX, Section 1, CBL)

Officers are learners first. No provision of this Resolution shall require an officer to compromise their academic standing, attendance, or performance. Governance schedules and deadlines shall take into account the academic calendar and the circumstances of the officers.

The Officers are not only public servants. They are children, siblings, and persons with bodies that need rest, minds that need peace, and lives beyond governance. No duty under this Resolution shall be interpreted to require an Officer to sacrifice their health, their family obligations, or their personal well-being. The SSLG exists to serve learners, not to consume the Officers who serve it.

This Chapter governs the conduct of learners in relation to the SSLG, its activities, spaces, and processes. It does not govern conduct within individual classrooms, which is the responsibility of the Homeroom Class Organization and the class adviser.

Every learner shall deal with the SSLG with integrity, respect, and responsibility, consistent with the DepEd Core Values of Maka-Diyos, Makatao, Makakalikasan, and Makabansa.

Every learner shall:

• (a) obey the laws of the Republic, school rules, and the CBL;
• (b) exercise their rights responsibly and in good faith;
• (c) support the ideals and objectives of the SSLG and the DepEd;
• (d) uphold good governance and integrity;
• (e) nurture an inclusive, service-oriented, gender-sensitive, culturally-aware, and environment-conscious community;
• (f) abide by the CBL and the official issuances of the SSLG Administration; and
• (g) contribute to the development of their community.

In relation to the SSLG, no learner shall:

• (a) disrupt or obstruct any SSLG activity, General Assembly, plenary or committee meeting;
• (b) misuse, damage, or misappropriate SSLG property, funds, or official documents;
• (c) falsify any SSLG record, document, or instrument;
• (d) use the name, seal, or insignia of the SSLG without authorization;
• (e) intimidate, harass, or retaliate against any SSLG officer or personnel in the performance of their duties;
• (f) engage in vote-buying, coercion, or fraud during SSLG elections;
• (g) use SSLG digital platforms for unauthorized, defamatory, or inappropriate content; or
• (h) violate the non-partisan and non-sectarian character of the SSLG.

The SSLG does not impose disciplinary sanctions on the general learner body. Discipline for violations of school rules rests with the class adviser, the School Head, and the Child Protection Committee. The SSLG may:

• (a) counsel a learner whose conduct falls below the standards in this Chapter;
• (b) direct the learner to stop the conduct and comply;
• (c) receive complaints and refer them to the appropriate authority; and
• (d) recommend appropriate measures to the School Head.

The Learners' Welfare Committee shall receive learner concerns, grievances, or complaints against another learner and refer them as follows:

• (a) conduct affecting the safety, welfare, or protection of a learner – to the School Head or the Child Protection Committee;
• (b) conduct constituting an election offense – to the Learner Government Commission on Elections and Appointments;
• (c) conduct of an SSLG officer or personnel – to the Internal Affairs Committee; and
• (d) all other concerns – to the class adviser or the School Head.

This Chapter governs the General Assembly, the gathering of all learners from which the SSLG derives its democratic mandate and before which it renders account. (Article XV, CBL)

The General Assembly consists of all bona fide learners of Dr. Santiago Dakudao Sr. National High School. Every learner is represented by the SSLG Officers and their Class President. When the Officers determine if necessary, the General Assembly may be convened with all learners physically present.

The General Assembly shall be convened at least twice each school year: at the opening of classes and at the closing of classes. Additional convenings may be called by the Officers. The President shall convene the Assembly by SSLG Memorandum.

A quorum consists of a majority of all Officers and at least one-third of all Class Presidents. If a quorum is not present after fifteen minutes, the Assembly shall proceed as a consultation forum. No Recommendation may be adopted without a quorum.

The General Assembly is a forum for: (a) information dissemination; (b) consultation; (c) accountability; and (d) the adoption of Recommendations addressed to the Officers. The General Assembly does not govern. Its Recommendations are advisory and do not bind the Officers.

Each Class President shall: (a) receive all reports and information presented by the SSLG; (b) relay the information to their homeroom class; (c) present the concerns of their class to the General Assembly; and (d) coordinate with the SSLG through the Grade Level Representatives or the Vice President.

The President shall preside. In the President's absence, the Vice President shall preside. The Floor Leader sits across from the Chair. The Majority Leader sits to the Chair's right. The Minority Leader sits to the Chair's left. Officers and Class Presidents sit behind their respective Leaders, forming the two benches of the Assembly.

The Floor Leader designated by the Officers in Plenary Meeting shall serve as the parliamentary officer of the General Assembly, assisting the Chair in the management of business.

• (a) Confirmation. At the next regular General Assembly following designation, the Floor Leader shall stand for confirmation: "Do you consent that the Floor Leader serve for the business of the Assembly?"
• (b) Effect of Consent. If a majority consent, the Floor Leader serves in the General Assembly.
• (c) Effect of Non-Consent. If a majority do not consent, the Floor Leader continues to serve in the General Assembly until a successor is designated and confirmed.

The consent vote shall divide the General Assembly into the Majority Bloc and the Minority Bloc. Those who consent constitute the Majority Bloc. Those who do not consent constitute the Minority Bloc. Each Bloc shall choose a Leader who coordinates their Bloc's participation. Bloc Leaders are not Officers of the SSLG.

The General Assembly may, after deliberation and by vote of the Class Presidents and Officers present, adopt a Recommendation addressed to the Officers.

• (a) Form. A Recommendation shall be in writing, with preambular clauses and a dispositive clause reading: "NOW, THEREFORE, BE IT RECOMMENDED, as it is hereby recommended by the General Assembly, to…"
• (b) Numbering. Recommendations shall be numbered sequentially in a single continuous series across school years.
• (c) Signing. Signed by the Secretary (Certified Correct) and the President (Attested), and noted by the Adviser.
• (d) Disposition. The Officers shall receive the Recommendation and, at their next meeting, determine its disposition. They shall report their disposition at the next General Assembly.

This Chapter governs Homeroom Class Organizations, their officers, elections, classroom rules, and their relationship to the SSLG.

Every section shall have a Homeroom Class Organization. It shall: (a) assist the SSLG in implementing programs; (b) disseminate SSLG announcements; (c) mobilize the class for school-wide activities; (d) maintain Classroom Rules; (e) represent the class through the Class President; and (f) serve as the primary link between the SSLG and the learners. (Article XI, CBL)

Each HCO shall have the following officers: (a) President; (b) Vice President; (c) Secretary; (d) Treasurer; (e) Auditor; (f) Public Information Officer; and (g) Sergeant at Arms.

Officers shall be elected at the start of the school year under the supervision of the class adviser. They serve for one school year. A vacancy may be filled by special election. Results shall be reported to the SSLG Secretary within three school days after the election.

A Homeroom Class Organization may, in consultation with the class adviser, organize its members into clusters and elect a Cluster Leader for each. A Cluster Leader shall disseminate announcements, mobilize the cluster, collect and transmit feedback, and assist in maintaining order, attendance, and cleanliness.

An HCO may elect a Muse and an Escort as ceremonial representatives. They have no governance authority, do not sit in the General Assembly, and do not vote. They shall attend and represent the class at ceremonial functions as directed by the HCO President and class adviser.

Every HCO shall adopt Classroom Rules consistent with the CBL, school policies, and DepEd issuances. Minimum standards include: (a) courtesy and respect; (b) punctual attendance; (c) cleanliness and order; (d) prescribed school uniform and identification card; (e) no smoking, vaping, alcoholic beverages, or prohibited substances; (f) no gambling; (g) proper use of personal electronic devices; (h) compliance with lawful directives; (i) no physical violence or threats; and (j) compliance with all school policies and national laws. Disciplinary sanctions are imposed by the class adviser or School Head, not by the HCO.

This Chapter defines the collective nature, composition, powers, and functions of the elected officers of the SSLG.

The elected officers of the SSLG, collectively, are the persons through whom the SSLG exercises its powers and performs its duties, primarily when convened in plenary.

The Officers consist of: (a) the President; (b) the Vice President; (c) the Secretary; (d) the Treasurer; (e) the Auditor; (f) the Public Information Officer; (g) the Protocol Officer; and (h) two Grade Level Representatives from each grade level, from Grade 7 to Grade 12. (Total: 19 Officers)

The Officers shall: (a) adopt the GPOA; (b) adopt the Annual Budget and the Supplemental Budget; (c) adopt resolutions on policy, official positions, and internal rules; (d) approve major disbursements and fundraising activities; (e) recommend to the School Head the registration, renewal, or revocation of clubs and organizations; (f) create Special Committees by Resolution; (g) adjudicate internal controversies through a binding Resolution; and (h) exercise all other powers conferred by the CBL.

The Officers shall: (a) ensure the efficient and effective implementation of SSLG programs, projects, and activities; (b) represent the learner body; (c) uphold transparency, accountability, and good governance; (d) oversee the performance of officers and committees; and (e) ensure compliance with the CBL, this Resolution, and DepEd issuances.

This Chapter governs the designation, qualifications, and duties of the SSLG Adviser — the constitutionally mandated mentor to the Officers and institutional link between the SSLG and the School Head. (Article XIII, CBL)

The School Head shall designate a qualified teacher as the SSLG Adviser every school year. The Adviser must have: (a) experience in youth organizational management; (b) good character and reputation; (c) ability and willingness to work with student leaders; and (d) at least one year of residency in the school. (Article XIII, Sections 1–3, CBL)

The SSLG Adviser shall: (a) monitor all programs, projects, activities, and meetings; (b) mentor the Officers in good governance and leadership; (c) oversee governance and operations; (d) ensure academic excellence and holistic welfare of the Officers; (e) consult with the Officers on their performance; (f) recommend improvements; and (g) perform other functions inherent to the office. (Article XIII, Section 4, CBL)

This Chapter governs the proceedings of the Officers when they act collectively in plenary. These proceedings are Plenary Meetings. They shall be conducted in accordance with this Chapter, the CBL and relevant DepEd issuances, and the general principles of parliamentary practice. The latest edition of Robert's Rules of Order Newly Revised shall be the supplementary parliamentary authority.

The President shall preside over all Plenary Meetings. In the absence of the President, the Vice President shall preside. In the absence of both, the officers present shall designate an Acting Chair from among themselves by a vote.

• (a) Designation. The Officers shall designate from among the Grade Level Representatives a Floor Leader to assist the Chair. The Floor Leader shall also serve in the General Assembly upon confirmation under Chapter 4.
• (b) Assistant Floor Leader. An Assistant Floor Leader shall be designated in the same manner. In the absence of the Floor Leader, the Assistant Floor Leader shall perform the Floor Leader's duties.
• (c) Tenure. Both serve at the pleasure of the Officers and may be replaced by a majority of all Officers at any time.

The Officers shall meet on the first Monday and the third Friday of every month at 4:30 o'clock in the afternoon, unless otherwise determined. If a scheduled meeting falls on a holiday or a day without classes, it shall be held on the next school day. Additional meetings may be called by the President, the Adviser, or upon the request of a majority of all Officers. (Article XVII, Section 1, CBL)

The Secretary shall give notice at least twelve hours before every meeting, stating the date, time, place, and Agenda. Notice of meetings called outside the regular schedule shall be given at least an hour before, or as soon as practicable. Notice may be given electronically.

The SSLG Adviser shall be given notice of every meeting and shall attend as far as practicable. The Adviser may speak to advise on any matter but shall not vote, make motions, or participate in debate. (Article XIII, Section 4, CBL)

• (a) Call to Order
• (b) Prayer
• (c) Roll Call
• (d) Approval of the Minutes of the preceding meeting
• (e) Unfinished Business
• (f) Scheduled Business
• (g) New Business
• (h) Adjournment

The Chair shall call the meeting to order at the scheduled time and shall lead the prayer, unless another officer is designated to do so.

The Secretary shall call the roll in the following order: (a) Grade Level Representatives, from Grade 7 to Grade 12, alphabetically by surname within each grade level; (b) Protocol Officer; (c) Public Information Officer; (d) Auditor; (e) Treasurer; (f) Secretary; (g) Vice President; and (h) President. Each officer shall answer "Present." The Secretary shall tally and provide the count in writing to the Chair. The Chair shall announce whether a quorum is present.

A majority of all Officers, which is ten (10) out of nineteen (19), constitutes a quorum. No substantive business may be conducted without a quorum. (Article XVII, Section 2, CBL)

If a quorum is not present upon Roll Call, the Chair may suspend the meeting, recess, or adjourn. If not present within thirty minutes, the meeting shall stand adjourned.

The Floor Leader shall move for the approval of the minutes of the preceding meeting. The Chair shall put the question. If there is no objection, the minutes stand approved.

The Agenda shall list the specific items under Unfinished Business and Scheduled Business. It shall be prepared by the President with the assistance of the Secretary and included with the Notice of Meeting. Draft Resolutions and Committee Reports may be placed directly on the Agenda by the President.

Unfinished Business consists of matters of the previous meeting that remain undisposed of. They are carried over automatically to the succeeding meeting's Agenda in the same order.

Scheduled Business consists of matters placed on the Agenda for the current meeting.

Any officer may raise a matter not on the Agenda during New Business. The Officers may, by a vote, take up the matter immediately or refer it to the Agenda of the next meeting.

Any officer may make a motion. No second is required. The Chair shall state the motion before debate or action. A motion may be withdrawn by the mover at any time before it is voted upon. A motion clearly intended only to delay or waste time may be ruled out of order by the Chair.

• (a) No officer shall speak on a pending motion until recognized by the Chair.
• (b) Only one officer may hold the floor at a time.
• (c) No officer shall speak more than once on the same motion if any other officer who has not spoken desires the floor.
• (d) No officer shall speak for more than three minutes on any single motion, except by consent of the majority.
• (e) The mover of a substantive motion shall have the right to speak last before the vote.

All remarks shall be addressed to the Chair as "Mr. President" or "Madam President."

The Protocol Officer shall enforce decorum. While an officer has the floor, no other officer shall interrupt except to raise a point of order. After two warnings, the Chair may rule an officer out of order and suspend their participation for the remainder of the item under consideration.

An officer who has a personal or material interest in a matter before the Officers shall disclose the interest before the matter is discussed. The officer shall not vote on the matter. The disclosure and recusal shall be recorded in the Minutes.

• (a) The default method shall be by unanimous consent. If no objection is raised, the motion is approved.
• (b) If an objection is raised, or for Resolutions or Committee Reports, the Secretary shall call the roll.
• (c) Each officer answers "Aye," "Nay," or "Abstain." A motion is approved if affirmative votes exceed negative votes, a quorum being present. Abstentions shall not be counted as votes cast.
• (d) Each officer, including the Chair, shall have one vote. Voting by proxy is prohibited.
• (e) If a vote results in a tie, the Chair shall cast the tie-breaking vote on the negative.
• (f) The individual vote of each officer shall be recorded in the Minutes.

Routine decisions are recorded in the Minutes and require no separate instrument. Binding policy decisions shall be embodied in an SSLG Resolution.

An officer who voted with the majority may move to reconsider a matter at the same meeting. If adopted, the matter is reopened. If the motion fails, the original decision stands and may not be reconsidered again during the same term, except by unanimous consent of all Officers.

A motion to rescind any prior decision of the Officers shall be decided by a vote. A completed act, or a decision that has created rights or obligations that cannot be undone, may not be rescinded.

An SSLG Resolution remains in force until expressly repealed, amended, or superseded by a subsequent Resolution, unless it expires by its own terms.

An officer who believes a Rule is being violated may rise at any time without waiting for recognition: "Mr./Madam President, I rise to a point of order." The Chair shall immediately rule without debate. The Chair may consult the Committee on Rules before ruling.

An officer may raise a question of privilege affecting the rights, safety, dignity, or integrity of the Officers or of any officer. If urgent and well-founded, it may interrupt pending business.

This Chapter governs the executive functions of the SSLG, including the Office of the SSLG President, the supervisory and representative powers of the President, and the State of the Learner Government Address.

The President shall be assisted by an Office of the SSLG President (OSP) composed of a Chief of Staff and OSP Staff. All personnel serve at the pleasure of the President and have no independent authority. Their appointment is governed by the Chapter on Service Procedure.

The Chief of Staff shall: (a) supervise and coordinate OSP Staff; (b) manage the President's calendar and meeting preparations; (c) review documents routed for signature; (d) draft routine correspondence; (e) serve as liaison between the President and all bodies; and (f) perform other duties assigned by the President.

OSP Staff shall perform specific administrative, clerical, logistical, and communications tasks as assigned by the Chief of Staff or the President.

The President shall issue SSLG Memoranda to announce Officers' decisions, direct officers and committees, convene the General Assembly or the Learner Government Coordinating Council, implement programs, and exercise executive authority. The form and numbering of Memoranda are governed by Chapter 13.

The President exercises general supervision over all committees. The President may: (a) direct a committee to study a matter and report within a specified time; (b) require submission of reports, records, or information; and (c) coordinate the work of multiple committees. Supervision does not override the authority of a committee Chairperson within their constitutional jurisdiction.

The President shall coordinate the execution of all programs, projects, and activities adopted in the GPOA. The President may issue necessary directions to officers and committees to ensure timely and effective implementation. (Article VIII, Section 1.3; Article X, Section 1.9, CBL)

The President represents the SSLG in all external matters, including the School Governance Council, the LGCC, Division, Regional, and National Federations of the SSLG, and all other official functions. The President may designate any officer to represent the SSLG in a specific function.

The SOLGA is the formal report of the President to the learner body, delivered before the General Assembly during the first and last quarter of the school year. (Article X, Section 1.11, CBL)

First Address presents: (a) the GPOA; (b) the Annual Budget and its sources of funds; and (c) the President's vision and priorities.

Final Address presents: (a) a summary of all programs, projects, and activities implemented; (b) a financial summary; and (c) the President's message and recommendations for the incoming administration.

The SOLGA shall be delivered orally before the General Assembly. A written copy shall be filed with the Secretary, posted on the Official Bulletin, and submitted to the School Head.

This Chapter governs the planning, approval, implementation, documentation, and evaluation of all co-curricular and extra-curricular programs, projects, and activities (PPAs) of the SSLG.

The GPOA is the annual plan of PPAs. For each undertaking, it shall state the title, objectives, target participants, timeline, venue, persons involved, estimated budget, and source of funds. The GPOA shall be adopted by an SSLG Resolution before the opening of classes and approved by the School Head. (Article VIII, Section 1.8, CBL)

The GPOA shall be prepared by the Officers, led by the President, in consultation with the SSLG Adviser. The Officers may solicit input from the LGCC and the General Assembly. (Article VIII, Section 1.8, CBL)

The GPOA may be amended by a subsequent SSLG Resolution, with the same approval process.

Every PPA shall have a Project Proposal approved by the School Head. A Project Proposal shall state: (1) Proponent Office; (2) Project Name; (3) Amount Requested; (4) Source of Funds; (5) Rationale; (6) Objectives; (7) Expected Outputs; (8) Proposed Activities with details; (9) Methodology; (10) Budget Requirement; and (11) Evaluation plan.

The Proposal shall be prepared by the Secretary, reviewed by the President, noted by the Adviser, certified by the Treasurer, and approved by the School Head.

If a PPA is not listed in the approved GPOA, the Officers shall first adopt an SSLG Resolution amending the GPOA (and supplementing the Annual Budget if needed), then submit the Proposal and Resolution together to the School Head for approval.

The President shall coordinate the execution of all PPAs. No PPA may be implemented without an approved Project Proposal. (Article VIII, Section 1.3; Article X, Section 1.9, CBL)

Within one week after a PPA is completed, the responsible officer or committee shall submit an Accomplishment Report to the Officers, the SSLG Adviser, and the School Head. The report shall include: (a) Project Name and date; (b) Executive Summary; (c) Narrative Report; (d) Objectives and Outputs Achieved; (e) Participation Summary; (f) Financial Summary; (g) Challenges and Lessons Learned; (h) Recommendations; and (i) Documentation including photographs and receipts.

The SSLG Committees are classified into: (a) Permanent Committees — established by Article X of the CBL; (b) Special Committees — established by SSLG Resolution; and (c) Ad Hoc Committees — created by the President for a specific, time-bound purpose.

Voting members of each Permanent Committee are the Chairperson, the Co-Chairperson (Finance only), and officers designated by the Board. No officer may serve as voting member of more than one Permanent Committee. The President, Secretary, and SSLG Adviser serve as ex officio, non-voting members of all committees.

Committee personnel (Administrator and Staff) are selected by the Chairperson, confirmed by the President, and formalized by SSLG Memorandum. They serve at the pleasure of the Chairperson with no independent authority and no vote.

Each committee shall conduct its work through deliberations convened by the Chairperson. A quorum requires the presence of the Chairperson (or Co-Chairperson) and at least one voting member, or a majority of voting members, whichever is higher. Decisions are made by vote of voting members present.

The President may create Ad Hoc Committees for specific, temporary purposes under Article X, Section 1.10 of the CBL. The Chairperson must be an elected officer. Members may include non-officer learners. Ad Hoc Committees dissolve upon completion of their task or at the time specified in the creating instrument.

This Chapter governs the organizational health, internal discipline, and integrity of the SSLG. The Internal Affairs Committee, chaired by the Vice President, is responsible for attendance, orientation, training, internal communication, early intervention, and the conduct of disciplinary inquiries. (Article X, Section 2.4; Article XX, CBL)

The Internal Affairs Committee shall: (a) monitor attendance and participation; (b) facilitate orientation of newly elected officers; (c) coordinate internal communication; (d) maintain records of officer duties and attendance; (e) conduct regular compliance inspections; (f) resolve minor matters through early intervention; and (g) conduct inquiries and recommend sanctions when necessary.

The Internal Affairs Committee, the SSLG Adviser, or the President may resolve minor matters through counselling, mediation, or a written agreement without initiating a formal inquiry. Early intervention is the preferred response to a first-time or minor issue.

The disciplinary framework applies to: (a) all elected officers, appointed personnel, and deputized learners; (b) acts or omissions connected to the SSLG; and (c) former holders of any position for acts during their term.

• (a) Culpable violation of the CBL or this Resolution;
• (b) Failure to perform duties of office;
• (c) Excessive unexcused absences;
• (d) Misuse, misappropriation, or negligent handling of SSLG funds or property;
• (e) Breach of confidentiality;
• (f) Conduct that brings the SSLG into disrepute;
• (g) Dishonesty, falsification, or deception;
• (h) Violation of DepEd Core Values or standards of official conduct; and
• (i) Any other culpable violation of the officer's oath. (Article XX, CBL)

An inquiry may be initiated by Complaint (written grievance), Request (any interested party), or Initiative (Committee's own motion). Upon initiation, a preliminary review is conducted. If warranted, a formal inquiry is assigned an Inquiry Case Number (format: "I.C. NO. [Sequential Number]"). The respondent receives a Notice, submits a written Answer or Response, and may request a Conference. The Committee deliberates on the written record and prepares a Committee Report transmitted to the Officers.

Nothing in this Chapter restricts any learner's right to file a complaint directly with the School Head under Article XX, Section 2 of the CBL.

This Chapter governs the custody of official documents, minutes, the Calendar of Business, the Registry of Clubs and Organizations, the form and numbering of official instruments, and the filing of records. The Secretariat Committee, chaired by the Secretary, is the responsible body. (Article X, Section 3, CBL)

The Secretary shall keep accurate minutes of every Plenary Meeting. Minutes shall record: date, time, and venue; officers present and absent; a summary of the discussion on each item; and all decisions made and the result of every vote. The minutes shall be signed by the Secretary (Certified Correct) and the President (Attested), and noted by the Adviser.

The Secretary shall maintain a Calendar of Business listing all Unfinished Business and Scheduled Business, distributed to all officers before each meeting.

The Secretary shall maintain a Registry of all registered clubs and organizations, containing each club's name, date of registration, faculty adviser or moderator, President, and most recent renewal date. The Registry shall be updated annually.

An SSLG Resolution is the formal, binding instrument adopted by the Officers. It contains a title, preambular clauses beginning with "WHEREAS," and a dispositive clause:

Numbering format: Resolution No. [Sequential Number]-[School Year] — e.g., Resolution No. 001-2627 for S.Y. 2026-2027. The sequential number restarts at 001 each school year. Signed by the Secretary (Certified Correct), attested by the President, noted by the Adviser, and approved by the School Head. Takes effect upon School Head approval.

The executive instrument issued by the President for announcing activities, implementing Board decisions, and exercising executive authority.

Numbering format: Memorandum No. [Sequential Number]-[School Year] — e.g., Memorandum No. 001-2627. Signed by the President and noted by the Adviser.

Numbered sequentially within each school year: Committee Report No. [Sequential Number]. Signed by the Chairperson and a majority of its members.

Funds shall consist of: (a) voluntary contributions collected through the Parent-Teacher Association; (b) proceeds from authorized fundraising activities; and (c) donations accepted subject to School Head approval and DepEd policies. (Article XVIII, Sections 2.3 and 2.4, CBL)

The Board of Officers may, by Resolution, create a Special Fund for a specific, declared purpose. Special Funds are not part of the General Fund and shall be recorded separately.

A special collection may be undertaken upon: (a) death of an enrolled learner, an immediate family member, or the guardian; or (b) critical illness, serious injury, or medical emergency of an enrolled learner resulting in significant medical expenses or prolonged absence.

All contributions to the SSLG — whether to the General Fund, a Special Fund, or a Special Collection — are strictly voluntary. No learner shall be compelled to contribute any amount, and no minimum amount shall be prescribed.

The Annual Budget is the financial expression of the GPOA. It is divided into two components:

• PPA Programs, Projects, and Activities — not less than 50% of the total Annual Budget
• AMC Administrative, Miscellaneous, and Contingency — the remainder

Adopted by SSLG Resolution before opening of classes. Prepared by the Treasurer, signed by the Secretary, attested by the President, certified by the Auditor, noted by the Adviser, and approved by the School Head.

All disbursements shall be supported by an official receipt or acknowledgment receipt in the name of the SSLG, and shall be: (a) signed by the President and the Treasurer; and (b) in accordance with the GPOA and the approved Annual Budget.

• (a) Cash Journal — records all cash receipts and disbursements
• (b) Commitments Ledger — records authorized advance disbursements pending settlement
• (c) Restricted Funds Ledger — records receipts and disbursements of each Special Fund
• (d) Special Collections Ledger — records all pass-through welfare and purpose collections

The Public Relations Committee shall: (a) disseminate and promote the thrusts, objectives, and programs of the SSLG; (b) build and maintain a credible institutional image; (c) promote programs, projects, and activities and the DepEd Core Values; (d) publish activities, accomplishment reports, and updates; and (e) monitor public feedback and recommend responses.

The Official Bulletin shall display: (a) all SSLG Resolutions within three school days of School Head approval; (b) SSLG Memoranda of general application; (c) the GPOA and Annual Budget; (d) monthly, mid-year, and annual financial reports; (e) the written SOLGA; (f) notices of the General Assembly and significant events; and (g) any other document directed to be posted.

Official digital platforms shall be managed exclusively by the Public Relations Committee. The Public Information Officer shall hold the login credentials and ensure all posted content meets standards.

• (a) Assist respondents in disciplinary inquiries, upon request;
• (b) Coordinate voluntary welfare collections for Bereavement and Critical Condition Assistance;
• (c) Receive learner concerns and direct them to appropriate authorities;
• (d) Assist in maintaining peace, order, and decorum at SSLG functions; and
• (e) Recommend measures that promote a safe, inclusive, and motivating learning environment.

• (a) Conduct of an officer or appointed personnel → Internal Affairs Committee
• (b) Safety, bullying, abuse, or child protection → School Head or Child Protection Committee
• (c) Academic matters or teacher conduct → class adviser, department head, or School Head
• (d) All other concerns → SSLG Adviser or Board of Officers

This Chapter governs the routine administrative procedures applicable to all elected officers and appointed personnel of the SSLG. It covers leaves of absence, acting appointments, official duty excusal, certifications, clearances, endorsements, and delegated signing.

An officer required to be absent for an extended period due to a DepEd-mandated program (e.g., Work Immersion) shall give written notice to the President and Secretary at least ten school days before the absence. The officer remains in office. The President shall designate an acting officer for specific functions by SSLG Memorandum. No officer shall be penalized for absence caused by a DepEd-mandated program.

• 1st Vice President
• 2nd Secretary
• 3rd Treasurer
• 4th Auditor
• 5th Public Information Officer
• 6th Protocol Officer

An Acting President signs official instruments as "Acting SSLG President."

Upon the request of an officer, the President shall issue a Certification of Official Duty stating the date, time, and nature of the official function. No officer shall be penalized academically for an absence covered by such Certification, provided all missed academic requirements are satisfied.

Before turnover, graduation, or separation, every officer and personnel shall obtain a clearance from financial and property accountabilities. The clearance shall be signed by the Treasurer (financial matters), the Secretary (records and property), the President, and the Adviser. A final clearance is required before an officer or personnel may receive any award or certification of service.

An officer may delegate the signing of a routine, non-discretionary document to a subordinate, using the following format:

Delegated signing is not permitted for Resolutions, Memoranda, financial instruments, Committee Reports, or any document that binds the SSLG.

• IACO Institutionally Affiliated Clubs and Organizations — created by or tied to a school department, administration, national organization, or curricular program. Deemed registered upon effectivity of this Resolution; no initial application required.
• LICO Learner Initiated Clubs and Organizations — created by learners around a shared interest, sport, advocacy, or cause. Must apply for registration and renew annually.

A LICO seeking registration shall submit a written application to the SSLG Secretary containing: (a) a list of officers; (b) name of faculty adviser with endorsement; (c) a brief statement of purpose; and (d) a membership count. The Board shall review within fifteen school days and make a recommendation by SSLG Resolution to the School Head. Registration is valid for one school year. Renewal requires annual submission of current officers, adviser endorsement, activity report, membership count, and COPE. Revocation may be recommended for cause, after notice and an opportunity to be heard.

The SSLG shall coordinate an annual Clubs and Organizations Recruitment Drive (CORD). All recruitment is voluntary. No learner shall be pressured or required to join. Hazing, harmful initiation rites, and coercion are strictly prohibited. No fee shall be collected at recruitment unless it is an authorized contribution disclosed in advance.

The Root Lens, the official school publication, is an IACO. It operates under the Campus Journalism Act and DepEd issuances and enjoys editorial independence. Nothing in this Chapter shall authorize the SSLG to interfere with its editorial content or internal operations.

The LGCC is composed of: (a) all SSLG Officers; (b) the Presidents of all registered clubs and organizations; and (c) the Editor-in-Chief or designated representative of the official school publication. The SSLG President is Chairperson. The School Head is automatically the Adviser. (Article XII, Sections 1-2 and 4, CBL)

The Council shall: (a) coordinate school-wide programs requiring multiple clubs and the SSLG; (b) provide support mechanisms for club programs; (c) synchronize calendars with the SSLG GPOA; (d) serve as a forum for consultation and collaboration; and (e) receive and review reports from clubs. (Article XII, Section 3, CBL)

Numbering format: Resolution No. [Sequential Number]-[School Year]. Signed by the SSLG Secretary (Certified Correct) and SSLG President (Attested) in their capacities as Secretary and Chairperson of the Council. Approved by the School Head and takes effect upon such approval.

Where: PPR = Peer Performance Review (mean of peer ratings, scale 1–10); IPR = Individual Performance Review (mean of self-ratings, scale 1–10); QA = Qualitative Adjustment by the SSLG Adviser (scale 1–10, justified in writing). Maximum Performance Rating: 100.

Where: PPE = Personnel Performance Evaluation by appointing officer (scale 1–10); QA = Qualitative Adjustment by the Board (scale 1–10, adopted by vote). Maximum: 100.

Where: COPE = Clubs and Organizations Performance Evaluation (scale 1–10); QA = Qualitative Adjustment by the Board (adopted by vote). Maximum: 100.

The conduct of elections and appointments is the exclusive mandate of the Learner Government Commission on Elections and Appointments (LG-COMEA). The SSLG does not intervene in any function of the LG-COMEA. (LGEAC, Article I, Sections 4-5)

The SSLG and all its officers shall remain strictly non-partisan during the election period. No officer shall use the office, name, funds, or platforms of the SSLG to endorse or campaign against any candidate or political party.

The period between oath taking and commencement of the term shall be used for: (a) orientation of incoming officers; (b) preparation of the GPOA and Annual Budget; and (c) formal turnover of records, assets, and pending matters.

At least two weeks before end of term, outgoing officers shall turn over: (a) all financial assets, records, and a final financial report; (b) all official documents, resolutions, and minutes; (c) all properties, equipment, and supplies; (d) an inventory of assets signed by outgoing and incoming Presidents and Treasurers; and (e) a list of all pending matters. (Article VIII, Section 1.12, CBL)

• (a) If the President position becomes vacant → Vice President assumes the presidency for the unexpired term. (Article XX, Section 7, CBL)
• (b) If any other elective position becomes vacant → the SSLG Adviser shall request the LG-COMEA to conduct a special election within ten school days. (Article XX, Section 8, CBL)

An officer submits a written resignation to the School Head, who decides within five school days. If approved, it takes effect five school days after approval, unless a later date is specified. (Article XX, Sections 4-6, CBL)

The Board of Officers is the sole body authorized to propose and adopt amendments. An amendment requires a vote of two-thirds of all officers. The amending Resolution shall state the specific provisions to be amended, the proposed new text, and the reason.

A comprehensive revision of this Manual may be undertaken at the beginning of a new school year or when substantial changes in the CBL or DepEd issuances require it. The same procedure for amendment applies.

An amendment takes effect on the date stated in the amending Resolution or upon School Head approval, whichever is later. No amendment shall affect pending matters unless the amendment expressly so provides.

• IACO All IACOs existing at effectivity are deemed registered. The Secretary enters them into the Registry without an initial application.
• LICO All LICOs have thirty (30) school days from effectivity to apply for registration. Those registered within this period are deemed registered from the start of the school year.

If any provision of this Resolution is held invalid, the remaining provisions shall continue in full force and effect.

SSLG Resolution No. 002-2025 is hereby expressly repealed. All other prior resolutions, memoranda, circulars, issuances, rules, and practices of the SSLG, or parts thereof, inconsistent with this Resolution are likewise repealed or modified accordingly. Those consistent with this Resolution remain in force.

This Resolution shall take effect upon its approval by the School Head and shall apply to School Year 2026–2027 and thereafter.

A copy shall be posted on the Official Bulletin and distributed to all SSLG Officers and the SSLG Adviser. An electronic copy shall be kept by the Secretary and made accessible to the learner body.